Village Board Minutes

VILLAGE OF NORTH AURORA
VILLAGE BOARD MEETING
DECEMBER 3, 2012



CALL TO ORDER – 7:00 pm
Mayor Berman called the meeting to order.

SILENT PRAYER – MEDITATION – PLEDGE OF ALLEGIANCE

ROLL CALL
In attendance: Mayor Dale Berman, Trustee Chris Faber, Trustee Ryan Lambert, Trustee Mark Guethle, Trustee Mark Gaffino, Trustee Laura Curtis, Trustee Vince Mancini, Village Clerk Lori Murray.

Staff in attendance: Interim Village Administrator/Police Chief Dave Summer, Village Attorney Kevin Drendel, Finance Director Bill Hannah, Public Works Superintendent Mike Glock, Water Superintendent Paul Young, Pete Iosue of Teska Associates.


PROCLAMATION
1. National Drunk and Drugged Driving Prevention Month
Mayor Berman proclaimed December 2012 in the Village of North Aurora as National Drunk and Drugged Driving Prevention Month.

AWARD PRESENTATION
1. Life Saving Award Presented to Officer Shillair
Officer Mark Shillair was presented with a life saving award for his heroic efforts during North Aurora Days.

On August 4th, 2012, at approximately 6:08 p.m., officers were dispatched to a domestic disturbance at Randall Rd. & Ice Cream Dr. The caller reported that her 33 year old son exited her vehicle and would not get back in. Officer Mark Shillair was the first to arrive on scene, where he found the man walking on the Randall Rd. bridge over I-88. As Ofc. Shillair approached the man in his squad car, he said “you better get your camera out, because I'm going to jump off the bridge.” Then the man climbed on top of the bridge sidewall facing the tollway below. Ofc. Shillair was able to exit his squad car and pull the man (who was taller and nearly double Ofc. Shillair’s weight) off of the wall and onto the ground before he could jump. Sergeant Dan Cyko, who is Ofc. Shillair’s direct supervisor said, “Officer Shillair’s quick response and actions without a doubt saved this subject’s life.”





PUBLIC HEARING
1. Truth in Taxation for 2012 Property Tax Levy
Mayor Berman opened the public hearing. There were no questions from the Board or the public. Mayor Berman then closed the public hearing.

AUDIENCE COMMENTS - None
TRUSTEE COMMENTS - None

CONSENT AGENDA
1. Approval of Village Board Minutes dated 11/19/2012; Approval of C.O.W. Minutes dated 11/19/2012
2. Approval of the 2013 Meeting Schedules for Village Board, Committee of the Whole and Plan Commission Meetings
3. Approval of the 2013 Meeting Schedules for Committee Meetings
4. Approval of the 2013 Holiday Schedule

Motion for approval made by Trustee Guethle and seconded by Trustee Gaffino. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes, Trustee Faber – yes, Trustee Lambert – yes. Motion approved (6-0)

NEW BUSINESS
1. Approval of Messenger Public Library Resolution of the Board of Library Trustees for .02% Maintenance Tax.
Motion for approval made by Trustee Guethle and seconded by Trustee Gaffino. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Curtis – no, Trustee Mancini – yes, Trustee Faber – yes, Trustee Lambert – yes. Motion approved (5-1).

2. Approval of an Ordinance for the Levy and Assessment of Taxes in and for the Village of North Aurora, Kane County, Illinois for the Fiscal Year Beginning June 1, 2012 and Ending May 31, 2013.
Motion for approval made by Trustee Guethle and seconded by Trustee Lambert. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Curtis – no, Trustee Mancini – yes, Trustee Faber – yes, Trustee Lambert – yes. Motion approved (5-1).

3. Approval of an Ordinance Abating the Tax heretofore levied for the Year 2012 to Pay Debt Service on $3,500,000 General Obligation Bonds, Series 2006 (Alternate Revenue Source).
Motion for approval made by Trustee Gaffino and seconded by Trustee Guethle. Roll Call Vote: Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes, Trustee Faber – yes, Trustee Lambert – yes, Trustee Guethle – yes. Motion approved (6-0).




4. Approval of an Ordinance Abating the Tax heretofore for the Year 2012 to Pay Debt Service on $9,000,000 General Obligation Bonds, Series 2008 (Alternate Revenue Source).
Motion for approval made by Trustee Guethle and seconded by Trustee Mancini. Roll Call Vote: Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes, Trustee Faber – yes, Trustee Lambert – yes, Trustee Guethle – yes. Motion approved (6-0).

5. Approval of an Ordinance Levying the Taxes for the Waterford Oaks Special Service Area #4 for the Fiscal Year beginning June 1, 2012 and ending May 31, 2013
Motion for approval made by Trustee Gaffino and seconded by Trustee Faber. Roll Call Vote: Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lambert – yes, Trustee Guethle – yes, Trustee Mancini – yes, Trustee Curtis – yes. Motion approved (6-0).

6. Approval of an Ordinance Levying the Taxes for the Timber Oaks Special Service Area #8 for the Fiscal Year beginning June 1, 2012 and ending May 31, 2013.
Motion for approval made by Trustee Faber and seconded by Trustee Gaffino. Roll Call Vote: Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lambert – yes, Trustee Guethle – yes, Trustee Mancini – yes, Trustee Curtis – yes. Motion approved (6-0).

7. Approval of an Ordinance Levying the Taxes for the Pinecreek (Phase III) Special Service Area #9 for the Fiscal Year beginning June 1, 2012 and ending May 31, 2013. Motion for approval made by Trustee Guethle and seconded by Trustee Lambert. Roll Call Vote: Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lambert – yes, Trustee Guethle – yes, Trustee Mancini – yes, Trustee Curtis – yes. Motion approved (6-0).

8. Approval of an Ordinance Levying the Taxes for the Willow Lakes Special Service Area #11 for the Fiscal Year beginning June 1, 2012 and ending May 31, 2013
Motion for approval made by Trustee Gaffino and seconded by Trustee Guethle. Roll Call Vote: Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lambert – yes, Trustee Guethle – yes, Trustee Mancini – yes, Trustee Curtis – yes. Motion approved (6-0).

9. Approval of Health, Life, Dental Vision and other related Benefits Package for Calendar Year 2013
Finance Director Bill Hannah said that the item was previously discussed at the Finance Committee Meeting held earlier in the meeting. Renewal rate will increase by 12% (down from 18% due to correcting some demographic errors and implementing a new drug card).
Motion for approval made by Trustee Lambert and seconded by Trustee Curtis. Roll Call Vote: Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lambert – yes, Trustee Guethle – yes, Trustee Mancini – yes, Trustee Curtis – yes. Motion approved (6-0).

10. Approval of a Resolution Acknowledging Completion of the One-Year Maintenance Obligations for the Public Improvements in the Windstone Development and Authorization to Release the One-Year Maintenance Surety
Motion for approval made by Trustee Lambert and seconded by Trustee Guethle. Roll Call Vote: Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lambert – yes, Trustee Guethle – yes, Trustee Mancini – yes, Trustee Curtis – yes. Motion approved (6-0).
11. Approval of a Resolution Acknowledging Completion of the One-Year Maintenance Obligations for the Public Improvements in The Moose Lake Development Units I and II in the Village of North Aurora and Authorization to Release the One-Year Maintenance Surety
Motion for approval made by Trustee Guethle and seconded by Trustee Lambert. Roll Call Vote: Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lambert – yes, Trustee Guethle – yes, Trustee Mancini – yes, Trustee Curtis – yes. Motion approved (6-0).

12. Approval of a Resolution to Approve the Bill of Sale and Accept the Public Improvements for Lake Run Estates in the Village of North Aurora
Motion for approval made by Trustee Lambert and seconded by Trustee Gaffino. Trustee Faber noted that some residents of Lake Run came before the Village Board about a year ago with some of their issues with the developer. Faber asked if this was resolved. Public Works Superintendent Mike Glock said that everything has been completed and concerns addressed. Roll Call Vote: Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lambert – yes, Trustee Guethle – yes, Trustee Mancini – yes, Trustee Curtis – yes. Motion approved (6-0).

13. Approval of Engineering Services Proposal from Rempe-Sharpe and Associates for Offutt and Lovedale
Finance Director Bill Hannah stated that the Village was awarded some CDBG funding several months ago for this project. The County is in concurrence with the changes that were made to reduce the scope. Trustee Faber asked how much of the cost comes from the Village. Hannah said it is about 48%. Engineering is 100% Village since the grant only covers construction. Roll Call Vote: Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lambert – yes, Trustee Guethle – yes, Trustee Mancini – yes, Trustee Curtis – yes. Motion approved (6-0).

14. Approval of Pay Request No. 2, Final to Insituform Technologies, Inc. in the Amount of $11,676.31 and a Change Order No. 1 for a Net Decrease in Contract Price of $2,550.30 for the 2012 Sanitary Sewer Lining – C.I.P.P. Project
Motion for approval made by Trustee Guethle and seconded by Trustee Gaffino. Roll Call Vote: Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lambert – yes, Trustee Guethle – yes, Trustee Mancini – yes, Trustee Curtis – yes. Motion approved (6-0).

15. Approval of the Award of a Bid from Insituform Technologies USA Inc. in the Amount of $122,039.30 for the 2013 Sanitary Sewer Rehabilitation – C.I.P.P. Project
Motion for approval made by Trustee Lambert and seconded by Trustee Gaffino. Roll Call Vote: Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lambert – yes, Trustee Guethle – yes, Trustee Mancini – yes, Trustee Curtis – yes. Motion approved (6-0).

16. Approval of Partial Pay Request No. 3 to Geneva Construction in the Amount of $160,052.05 for the 2012 Street Improvements
Motion for approval made by Trustee Gaffino and seconded by Trustee Guethle. Roll Call Vote: Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lambert – yes, Trustee Guethle – yes, Trustee Mancini – yes, Trustee Curtis – yes. Motion approved (6-0).


17. Approval of a Bid from Beary Landscaping in the Amount of $49,960.00 for the Planting of 189 Parkway Trees
Motion for approval made by Trustee Gaffino and seconded by Trustee Guethle. Roll Call Vote: Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lambert – yes, Trustee Guethle – yes, Trustee Mancini – yes, Trustee Curtis – yes. Motion approved (6-0).

18. Approval of a Bill List dated 12/3/2012 in the Amount of $307,944.94
Motion for approval made by Trustee Guethle and seconded by Trustee Gaffino. Roll Call Vote: Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lambert – yes, Trustee Guethle – yes, Trustee Mancini – yes, Trustee Curtis – yes. Motion approved (6-0).


OLD BUSINESS - None

VIILLAGE PRESIDENT REPORT
Mayor Berman congratulated NOARDA for a great job on the Christmas Trees in the park and for the holiday gathering on Sunday evening.

TRUSTEE COMMENTS
Trustee Lambert commented that the event in the Village park on Sunday was very well run and great activity for kids and families.

ADMINISTRATOR
Dave Summer reported on the following:
1. Website design continues to move forward.
2. Randall Highlands closing date is set for 12/12/12. Their Letter of Credit expires on December 31, 2012.
3. Mango Creek Annexation was to be triggered when Zepelak came in. Summer said that he and Village Attorney Drendel are communicating with their attorney to have some information for the next Village Board meeting.
4. Will be meeting with a potential developer for the southwest corner of Randall Road in
the Orchard Gateway Boulevard. This is the easternmost section of the Rubeloff Development.

ATTORNEY’S REPORT - None
FIRE DISTRICT - None

VILLAGE DEPARTMENT REPORTS
A. Finance
- Hannah stated that the finance department will start working on projections for next year’s budget process.
- The Village received notification from CIMAP that we were awarded a grant for the update of our Comprehensive Plan.
- Working on employee benefits and renewals.


B. Community Development
Pete Iosue reported that the Development committee recently met to review the Route 31 TIF Grant applications. Will have more information at the next meeting.

C. Police
- Summer commended Marc Shillair for his life saving award.
- The Police Dept took part in a Thanksgiving Day campaign which was funded by IDOT, promoting safety in the village.
- Illinois State Police lost a trouper in Southern Illinois this past week. A couple of the Village’s Honor Guards represented the Village of North Aurora at the ceremony.

D. Public Works
- Mike Glock reported that the new trucks will be coming in as of the 15th of this month.

E. Water - None

Trustee Lambert, on behalf of the Fire District, thanked Paul Young and the Water Department for their help during the ISO training.

EXECUTIVE SESSION
1. Personnel
Motion made by Trustee Mancini and seconded by Trustee Gaffino to adjourn to Executive Session to discuss personnel. All in favor. Motion approved.


ADJOURNMENT
Motion to adjourn made by Trustee Guethle and seconded by Trustee Lambert. All in favor. Motion approved.



Respectfully Submitted,



Lori J. Murray
Village Clerk