Village Board Minutes

VILLAGE OF NORTH AURORA
VILLAGE BOARD MEETING MINUTES
NOVEMBER 18, 2013

CALL TO ORDER – 7:00 pm
Mayor Berman called the meeting to order.

SILENT PRAYER – MEDITATION – PLEDGE OF ALLEGIANCE

ROLL CALL
In attendance: Mayor Dale Berman, Trustee Laura Curtis, Trustee Mike Lowery, Trustee Chris Faber, Trustee Mark Gaffino, Trustee Mark Guethle, Village Clerk Lori Murray. Not in attendance: Trustee Ryan Lambert.

Staff in attendance: Village Administrator Steven Bosco, Finance Director Bill Hannah, Community Economic and Development Director Mike Toth, Public Works Superintendent Mike Glock, Village Attorney Kevin Drendel, Police Chief Dave Summer.

PUBLIC HEARING
1. National Pollutant Discharge Elimination System (N.P.D.E.S.)
Mayor Berman opened the public hearing. There were no questions from the public or the Village Board. Mayor Berman then closed the public hearing.

CONSENT AGENDA
1. Approval of Village Board Minutes dated Nov. 4, 2013 and Committee of the
Whole Minutes dated Nov. 4, 2013
Motion for approval made by Trustee Gaffino and seconded by Trustee Curtis. Roll Call Vote: Trustee Gaffino – yes, Trustee Guethle – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – yes. Motion approved (5-0).

NEW BUSINESS
1. Motion to Waive Bids and Approve a four-year contract with Tri-County
Excavation & Construction Inc. for Snow Removal
Motion for approval made by Trustee Guethle and seconded by Trustee Gaffino. Trustee Curtis noted her concern that the Village had not been out to bid for the snow removal contract in several years. Trustee Gaffino said that Tri-County Excavation & Construction is a dependable company and the pricing is fair. Mayor Berman said that the Village has had a relationship with Tri-County and they know the streets within the Village and have the equipment to do the job. Curtis suggested, in the best interest of the Village, to go out to bid in order to find the best service and best pricing. Trustee Faber said that in comparison with other towns, the contract price from Tri-County was a good one. Faber added that the Village could go out to bid and have a bid come in 5% lower but that company may not know the Village and its needs. Curtis said she would like to see the Village not renew for a four-year term and consider a 1-year contract in order to keep options open.

Atty. Drendel said that the contract would require a 2/3rds vote to approve and reasons why to waive bidding. Atty. Drendel said that with a service contract, it makes sense to go with someone due to trust and service. Drendel added that there is probably enough support to waive bids.

Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – no. Motion approved (4-1).

2. Motion to Approve a contract with Rubino Engineering Inc. in the
amount of $7,545.00 for Soil Boring for the 2014 Backyard Water Main Replacement
Motion for approval made by Trustee Guethle and seconded by Trustee Lowery. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – yes. Motion approved (5-0).

3. Motion to Approve a Police Patrol Coverage Side Letter to the MAP
(patrol officers) Contract June 1, 2012 through May 31, 2015
Motion for approval made by Trustee Gaffino and seconded by Trustee Faber. Roll Call Vote: Trustee Gaffino – yes, Trustee Guethle – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – yes. Motion approved (5-0).

4. Motion to Approve Employee Benefits Packages for 2014
Motion for approval made by Trustee Guethle and seconded by Trustee Gaffino. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – yes. Motion approved (5-0).

5. Motion to Approve IMLRMA Renewal Contribution 2014
Motion for approval made by Trustee Guethle and seconded by Trustee Lowery. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino –yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – yes. Motion approved (5-0).

6. Approval of Bill List dated 11/18/2013 in the Amount of $212,433.19
Motion for approval made by Trustee Curtis and seconded by Trustee Gaffino. Roll Call Vote: Trustee Curtis – yes, Trustee Gaffino – yes, Trustee Lowery – yes, Trustee Guethle – yes, Trustee Lowery – yes. Motion approved (5-0).

OLD BUSINESS – None

VILLAGE PRESIDENT REPORT
Mayor Berman noted that the Village had a fantastic turnout for the Veterans Day celebration and thanked those who were in attendance.

COMMITTEE REPORTS - None
TRUSTEES COMMENT - None
VILLAGE ADMINISTRATOR - None
VILLAGE ATTORNEY - None
FIRE DISTRICT - None

VILLAGE DEPARTMENT REPORTS
A. Finance – None
B. Community Development – None
C. Police – None
D. Public Works – Mike Glock reported that his department was getting ready to get curbs and final lift on Smoketree. Glock also reported that they would be shutting down work on Lovedale and Offut due to weather and storms and would start back up in spring of next year.
E. Water – None

ADJOURNMENT
Motion to adjourn made by Trustee Gaffino and seconded by Trustee Guethle. All in favor. Motion approved.

Respectfully Submitted,

Lori J. Murray
Village Clerk